Local Travel Policy

1. Employees may claim business travel using the form provided in accordance with this policy. Home to base travel cannot be claimed.  All claims for travel expenses must be signed by the employee’s manager.
2. Base for the Purpose of Calculating Travel Expenses.
   1. This is the normal place of work as stated in the employee’s contract.

C. Calculation of Travel Claims

1. 1. The distance from home to the base will be defined for each employee. Only travel from the base to the place visited can be claimed.
   2. Once the employee has visited the base all subsequent business travel after leaving the base may be claimed.
   3. Should the employee visit a location for business purposes without first visiting their base the distance from home to base should be deducted from actual kilometers traveled before the travel claim is submitted.
   4. Should the employee travel direct from a place visited to their home at the end of the day they should deduct from the actual distance travelled the distance from home to base before submitting the claim.
   5. Toll gate charges and parking charges incurred in the course of business travel may be claimed.

D. Travel Allowance

1. 1. In certain circumstances where an employee is regularly required to travel for business purposes during the working week a monthly allowance may be paid based on an assumed level of travel.
   2. For the purposes of this allowance regular travel will be at least five business trips per week. The employee and their manager will agree the assumed level of travel.  The HR department will calculate the allowance based on this assumed level and submit to the Managing Director for approval.
   3. An employee receiving the allowance will submit to their manager a summary of business travel undertaken each month. The allowance will be reviewed at six monthly intervals.

E. On Call

1. 1. Where an employee is on call and is called into work, all of the distance travelled, including home to base, may be claimed.